7 simple steps to end the email madness

Do you feel overwhelmed by the amount of emails in your inbox? When you look at your Smartphone screen, you’re daunted by the task ahead: 203 emails to respond to! And more will be pouring in… Although email is a great tool, it can also be a productivity downfall when not efficiently managed. According to 2012 study by the McKinsey Global Institute, we spend on average over a quarter of our time reading and responding to emails. Your problem is not unique as most businesses use email as their primary communication. Nonetheless, amongst all the systems and processes that a company requires, email management is more often than not completely overlooked. Follow these 7 simple steps to cut through this infinite amount of information and efficiently make critical business decisions. Remove email notifications. It takes a minimum of 30 seconds to recover from a minor distraction and regain the level of focus you had prior to the interruption. If you receive 200 hundred email notifications per day, that’s one hour and 40 minutes of distraction that can be instantly eliminated! Schedule email time. Schedule times to read and respond to your email and add it to your calendar. If you feel anxious to not respond on the spot, include a statement like the following in your signature block: “Due to high workload, I am reading and responding to email twice daily, at 8:00am and 2:00pm MT. If you require urgent assistance, please contact me via phone at 555-000-0000.” Triage, delete and unsubscribe. Although a large portion of emails can be deleted immediately (promotions, newsletters, etc.), unsubscribe from these senders...